Preparation

Ensuring a smooth transition for you and your department.

As you prepare for your final days at Berea, please keep the following general tasks and expectations in mind. Your HR Business Partner will guide you through the specifics during your offboarding meeting but these categories cover your primary responsibilities.

As you embark on this new chapter, we express our heartfelt appreciation for your contributions. your dedication has made a lasting impact on our students and community. We wish you the very best in your future endeavors!

  • Contact Information: Submit your forwarding address and personal contact information via NEOED to ensure tax documents (W-2s) and COBRA packets reach you. If your address changes after you depart and prior to W-2s being mailed in January, please email humanresources@berea.edu to update your information.
  • Records Access: Download any previous paystubs or W-2s from your employee portal before you last day, as your system access will expire upon departure.
  • Final Expenses: Complete your final Chrome River reports and return your P-Card to the Accounting office at least one week before you leave.
  • Clear Outstanding Items: Ensure any library items are returned and any outstanding tickets or cash advances are settled with Student Accounts/AP.
  • Digital Files: Coordinate with your supervisor to transfer ownership of any Box folders or shared drives. 
  • Email Access: Review the guidelines regarding when your email access will be deactivated and set up an appropriate “Out of Office” reply if needed.
  • Labor Supervision: If you supervise students, work with your department to reassign supervision and approve all pending student timesheets before your departure.
  • Grant Reporting: If your position is grant-funded, contact the Director of Government Grant Services at least two days before your last day for Time and Effort reporting.
  • Final Submission: Work with your supervisor to submit your final timesheet on your last day.
  • Vacation Payout: The Payroll Systems Administrator can confirm your hours available for the vacation payout on your final check upon request.
  • Keys & Badges: Return all physical keys (office, filing cabinets, etc.) and your Berea ID badge to Public Safety or your HR Business Partner as instructed.
  • IT Equipment: Follow the return instructions for you College-issued laptop, monitors, and peripherals.
  • Departmental Items: Return any manuals, student files, or specialized equipment to your supervisor or Division Chair.
  • Exit Interview: Your HR Business Partner will reach out to schedule an exit interview to discuss final details of your employment.
  • Anonymous Survey: You will be invited to complete an anonymous employment survey on your last day. We value your honest feedback as we strive to improve the Berea College Experience.